The Robert W. Hendra Charitable Trust

The Robert W Hendra Charitable Trust

Effective Date: 03/07/2026

1. Introduction

The Robert W Hendra Charitable Trust ("the Trust", "we", "our" or "us") is committed to protecting your privacy and handling your personal information fairly, lawfully and transparently.

This Privacy Notice explains how we collect, use, store and protect your personal information when you:

• apply for a grant;

• receive financial assistance from the Trust;

• contact us;

• visit our website;

• subscribe to updates; or

• otherwise engage with the Trust.

We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable data protection legislation.

2. Who We Are

The Robert W Hendra Charitable Trust supports talented opera singers through grants and other charitable assistance.

Contact details

The Robert W Hendra Charitable Trust

Website: www.robertwhendracharitabletrust.com

Email:rwhendracharitabletrust@gmail.com

Registered Charity Number: 1212177

3. The Information We Collect

Depending on your relationship with the Trust, we may collect:

• your name

• postal address

• email address

• telephone number

• date of birth (where relevant)

• CV or biography

• photographs and professional headshots

• details of your musical education and professional experience

• audition history and career achievements

• references and supporting documents

• financial information relevant to your application

• bank details for payment of grants

• correspondence between you and the Trust

• progress reports relating to grants awarded.

We may also collect limited technical information when you visit our website, such as your IP address, browser type and website usage through cookies where applicable.

4. How We Use Your Information

We use your personal information to:

• assess grant applications;

• administer grants;

• communicate with applicants and grant recipients;

• process grant payments;

• monitor the impact of our charitable activities;

• comply with our legal and regulatory obligations;

• maintain our financial records;

• promote the charitable work of the Trust;

• improve our website and services.

5. Publicity

With your agreement, or where otherwise lawful, we may publish:

• your name;

• professional biography;

• photographs;

• career achievements;

• performances;

• testimonials; and

• details of how the Trust has supported your development.

This information may appear on:

• our website;

• social media platforms;

• newsletters;

• annual reports;

• fundraising materials; and

• other publications promoting the Trust's charitable purposes.

If you would like information updated or removed, please contact us. We will consider all reasonable requests.

6. Lawful Basis for Processing

We process your information because it is necessary:

• to administer grant applications and awards;

• to fulfil our charitable purposes;

• to comply with legal obligations;

• for our legitimate interests in managing the Trust effectively; and

• where required, with your consent.

Where we rely on consent, you may withdraw it at any time, although this will not affect processing already carried out lawfully.

7. Who We Share Information With

We will not sell your personal information.

We may share information where necessary with:

• our Trustees;

• professional advisers (such as accountants or legal advisers);

• banks for payment processing;

• regulators, including the Charity Commission, where required by law;

• government authorities where legally required; and

• IT service providers who assist with maintaining our systems.

All third parties are expected to protect your information appropriately.

8. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary to fulfil the purposes for which it was collected and to meet our legal, accounting and regulatory obligations.

Grant records and associated financial information will normally be retained for at least six years after the end of the relevant financial year unless a longer retention period is required by law.

9. Keeping Your Information Secure

We take appropriate technical and organisational measures to safeguard personal information against unauthorised access, loss, misuse or disclosure.

Only Trustees and authorised persons who require access to your information for legitimate Trust business will be permitted to access it.

10. Your Rights

Under UK data protection law, you have the right to:

• request access to your personal information;

• request correction of inaccurate information;

• request deletion of information where appropriate;

• object to certain processing;

• request restriction of processing;

• request transfer of your information where applicable; and

• withdraw consent where processing is based on consent.

Requests should be made using the contact details above.

11. Cookies

Our website may use cookies to improve your browsing experience and to help us understand how visitors use our website.

Where required by law, we will ask for your consent before placing non-essential cookies on your device.

12. Changes to This Privacy Notice

We may update this Privacy Notice from time to time.

The latest version will always be available on our website.

13. Contact Us

If you have any questions about this Privacy Notice or the way we process your personal information, please contact:

The Robert W Hendra Charitable Trust

Website: www.robertwhendracharitabletrust.com

Email: rwhendracharitabletrust@gmail.com

If you are dissatisfied with the way we have handled your personal information, you have the right to complain to the Information Commissioner's Office (ICO), the UK's independent authority for data protection matters.

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